Generating invoices correctly is somewhat more difficult than it seems at first glance. Bringing bills is riskier for entrepreneurs and SMEs, who often end up trusting us to have low-volume invoices. We believe that it will be valid with a sheet in Excel (or even in Word) … and even though it is a very good tool, using Excel to replace the billing program makes us make unnecessary mistakes.
Spreadsheets, trimmings, and dangers when making invoices
1.- Duplication. One of the most common mistakes when using spreadsheets to create invoices is invoice numbering: small details in headers that we often forget.
2.- Oh my finger was gone! Just like forgetting a field is modifying a number when trying to copy it. Change numbers, delete those numbers … Risks that multiply if the bills are between more than two people.
3.- Formula. Spreadsheets are very complex programs that require learning. Formula for adding columns, applying VAT, etc. They are not copied as is. They involve training which, if you don't have it, will eventually create problems for you.
4.- Eye to aesthetic! We often forget that invoices are more than just administrative documents. This is a reminder that our company is there for our customers to refer to us. A good title, with our data and logos, is difficult to create or modify with a particular spreadsheet.
The above mistakes are often caused by reluctance to use electronic invoice!
Countries that are in harmony with the digital economy need digital management methods. Today, many companies are trying to optimize and make the most of their critical processes, one of which is billing. For this reason, the existence of an electronic invoice model is fundamental to increasing the competitiveness of a company.
Regardless of the importance and expectations generated by the use of this type of electronic device, there are still a number of questions among organizations: What are electronic invoices? What is the origin? Who can implement it? How? Your process? And what are the benefits for companies and countries? Ignorance or fear comes from the effect of ‘static bikes', where companies and entities stagnate in a critical process and do not bet on changes, or the use of technology.
Technology tools that reduce gaps
Electronic documents that are equivalent to traditional taxes and commercial invoices are known as electronic invoices, which can be generated, sent, managed, stored and displayed through a technology platform that is guaranteed through digital signatures, data encryption and secure digital information storage.
Both large companies and small companies can implement electronic invoices, and thus close the gap between these two segments by selecting transactional channels according to their needs and capabilities. This is one of the key steps towards digital transformation in various industrial and economic sectors of the country. It should not be forgotten that the application of electronic invoicing is an obligation for modern companies, which is why business people must be prepared for its application.
The company or public entity (of medium or large size) that wishes to implement the process, may use the services of good invoice creator services. For your info, we recommend Billdu invoice creator. The digital certification entities have suitability and proven experience, in addition to being those that shield the model with high levels of security through the use of digital signatures and time stamps that guarantee the authenticity and integrity of the electronic invoice.
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